Jan – Apr
The lease gets signed
In the Southeast this is the entire commercial year. Renewal dates, terms, acreage, and installment schedules are known in advance instead of being remembered in a panic.
ClubOS
The club, runlike a club.
Officers are elected to collect dues, map assigned areas, decide where stands go, run work days, hear grievances, and hold the rules. ClubOS makes those six jobs smaller. It does not add a seventh.
A club's year
Built around what's due next, not around a feature list.
Nobody sits down to 'use club software'. They sit down because dues are late, a stand is double-booked, or the lease renews in six weeks and nobody can find it.
May – Jul
Dues and roster
Members renew, new applications are reviewed, and dues are billed on the club's own dates. Non-payment rules apply themselves rather than requiring an awkward call.
Aug – Sep
Work days and stands
Plots, roads, and stand maintenance scheduled, with attendance recorded and credits applied. New stands proposed, spacing-checked, approved, and added to the map.
Oct – Feb
The season
Stand bookings, capacity limits, rest rotations, guest passes, and safety broadcasts — day after day, for as long as seventeen weeks in Alabama.
Feb – Mar
The reckoning
Harvest against target, pressure by area, work-day participation, and what the season actually cost. The inputs to next year's lease negotiation.
What's in it
One system, from application to harvest record.
Applications & approvals
Prospects apply with references and sponsors as your bylaws require. Officers review, and accepted members arrive verified.
Roster & standing
Who is a member, since when, in good standing or not, with which area assigned. One list, and it is the same list that grants access.
Dues & installments
Your amounts, your dates, your late rules. Billed, chased, and reconciled without anyone maintaining a spreadsheet.
Stand & area booking
Capacity per stand and per area, guest passes, youth hunts, and blocked dates. First-come or officer-assigned — your call.
Wind and pressure rules
Each stand carries its productive winds and its rest requirement, so the best ground is not hunted flat by Thanksgiving.
Work days & credits
Scheduled, attendance recorded, credits applied automatically. The most common source of club resentment, settled with a record.
Waivers & bylaws
Versioned, signed before access is granted, and attached to the specific hunt. No override path.
Lease & renewals
The document, the term, the renewal date, and the installment schedule in one place — billed on the dates the lease says.
Broadcasts & SMS
Whole roster or one area. Work-day calls, gate changes, safety notices. TCPA-compliant from day one — that rail ports from AnglerPass.
Who sees what
A club is not one user.
Officers, members, the landowner, and a consulting biologist all need genuinely different things — and genuinely should not see each other's.
| Role | Can do | Cannot see |
|---|---|---|
| President / officers | Everything: roster, dues, stands, lease, broadcasts, rules | — |
| Treasurer | Dues, installments, arrears, payouts, the club ledger | Nothing restricted, but actions are logged |
| Wildlife chair | Harvest targets, records, pressure by area, habitat work | Member finances and dues arrears |
| Member | Book their area, sign waivers, pay dues, log harvest, see rules | Other members' finances; the club's lease terms |
| Landowner | See access, waiver status, lease status, harvest on their ground | Club finances, disputes, and internal arrears |
| Invited biologist or forester | Harvest, effort, sightings, habitat records — exportable | Everything financial; member contact details |
ClubOS questions
What officers want to know
Is ClubOS separate from HunterPass?
It is the club-facing assembly of the same platform. A club using ClubOS is on HunterPass; the name exists because 'the platform' is not what a club treasurer is looking for at 10pm when they want to know who hasn't paid.
Can we keep our own bylaws and rules?
That is the point. Your bylaws, guest policy, legal-buck criteria, stand-spacing rule, and grounds for termination go in as they are, versioned and signed by every member. What changes is that they are enforced by the system rather than remembered by whoever is on the gate.
What if some of our members aren't on their phones much?
Every club has them, and a system that only works for the enthusiastic ones is not a system. Officers can act on any member's behalf — book a stand, record a payment, log a harvest — so nobody is excluded by their relationship with technology. The record is the same either way.
Do we have to change how we assign stands?
No. Clubs run everything from officer-assigned areas for the season to open first-come booking with per-stand caps, and both work. The rules stay yours; the difference is that they hold when everybody wants the same bottom on a north wind in the first week of November.
What happens to our club if we stop using it?
You leave with your data. Roster, dues history, waivers, lease documents, and harvest records export in a form you can actually use. A platform that holds a club's records hostage has confused a moat with a hostage situation.
Colorado beta cohort, 2026
Walk us through your club's year.
Bring your roster, your lease, and your stand map as they actually are. We convert them by hand — there is no import button for a filing cabinet.