For outfitters
Book hunts.Not phone tag.
A guided hunt is a deposit taken in February, a balance due in August, a guide assigned in September, lodging booked for six, a landowner owed a share, and a client who wants to know all of it. That is an operations problem, and it is currently being run out of an inbox.
Subscription
$0
No monthly fee
On guided bookings
10%
From the payout
Guide splits
Yours
You set every one
Compliance
Tracked
Registration and insurance dates
The season you actually run
Nine months between the deposit and the hunt.
Nothing about a guided hunt fits a shopping cart. The money, the people, and the paperwork all move on different schedules, and every one of them has to line up on the morning the client arrives.
Package published
Off-seasonSpecies, dates, weapon, party size, what's included, what isn't, and your cancellation terms — written once, not retyped into every email.
Deposit at booking
Often 6–9 months outCaptured through the platform, not promised. The client gets a confirmation that states the balance date and the cancellation window in plain terms.
Balance on schedule
Commonly ~60 days outBilled automatically on the date the package says. The most reliable source of awkward phone calls in this business, removed.
Guide assigned
As the season firms upAssignment checks registration status, insurance expiry, and first-aid currency before it will complete. A lapsed guide cannot be put on a hunt by accident.
Waivers and licenses cleared
Before arrivalSigned waiver, verified license, correct tags and stamps — checked before the client travels rather than in the dark at camp.
Every leg settles
After the huntYour share, each guide's split, and the landowner's share pay out from the same booking, with the 10% already deducted.
What you get
Built for a business that runs on deposits and people.
Hunt packages
Species, dates, weapon, party size, inclusions, and terms. Published once and bookable, rather than described again in every reply.
Deposits & balances
Deposit at booking, balance on your schedule, and cancellation terms enforced automatically instead of negotiated in the moment.
Guide roster
Every guide with their registration status, insurance expiry, first-aid currency, and the hunts they are assigned to.
Split payouts
You set each guide's split. Every leg of the booking settles from the same record — no separate invoices, no month-end reconstruction.
Compliance gates
Assignment is blocked when registration, bond, or insurance has lapsed. The check happens before the hunt, not after a claim.
Lodging & logistics
Beds, meals, transport, and stock recorded against the hunt so capacity is a fact rather than an estimate.
Waivers & agreements
Versioned, signed before arrival, attached to the specific hunt, and retained — not a form the client signs on a clipboard at camp.
Landowner shares
When a hunt runs on leased ground, the landowner's share is part of the same settlement rather than a separate check you have to remember.
Client records
Who hunted, when, with which guide, on what ground, under which agreement — the history that makes a repeat booking easy.
Registration is not optional
The compliance that binds you also binds us.
The moment we facilitate a guided hunt, your registration rules become ours to get right too. Nobody gets assigned to a hunt on a lapsed bond, an expired certificate, or a registration that ran out on 31 March — least of all by us.
| Requirement | The rule | How it is enforced here |
|---|---|---|
| Registration | Mandatory through the Department of Regulatory Agencies for anyone outfitting in Colorado | Recorded per outfitter; assignment blocked without it |
| Surety bond | $10,000 | Bond details and expiry held with the registration record |
| Liability insurance | Proof of coverage for bodily injury | Certificate and expiry tracked; a lapse blocks new assignment |
| First aid | Current certification required | Held per guide, not per company — the person on the mountain is the one who needs it |
| Renewal | All registrations expire 31 March annually | Reminders before expiry, and a hard stop after it |
Colorado is our first launch state, so its rules are described here in detail. Every state registers, licenses, or exempts outfitters differently, and we get a written answer per state before opening a region. Nothing here is legal advice.
Market context
Where your packages sit in the market.
Published 2026 guidance for guided hunts, so you can price against something other than what you charged last year.
| Product | Range | What separates the tiers |
|---|---|---|
| Drop camp | $3,000 – $5,000 | Packed in with stock and gear; the client hunts alone |
| Fully guided, public land | $5,000 – $7,500 | Guide, camp, and stock in Colorado, Montana, or Idaho |
| Guided private land | $7,500 – $10,000 | Materially higher success rates on controlled ground |
| Trophy limited-draw | $10,000 – $15,000+ | Very high success on mature animals; the tag is the constraint |
| Per-hunter day rate | ~$700 per day | Multi-day rifle hunts; one-on-one guiding at a premium |
| Whitetail semi-guided | $1,500 – $3,000 | Ground, stands, and local knowledge without a guide in the stand |
Outfitter questions
The practical ones
How does the money work on a guided hunt?
The client pays a deposit at booking and the balance on the schedule you set — commonly around 60 days out. Both are captured through the platform. When the hunt completes, every leg settles from that same booking: your share, each guide's split, and the landowner's share if the hunt ran on leased ground. HunterPass takes 10% of the guided booking. You set every guide's split yourself; we never decide what a guide is worth.
Do you handle outfitter registration for me?
No — that is yours, and it should be. What we do is track it. Colorado registers outfitters through the Department of Regulatory Agencies with a $10,000 surety bond, current first-aid certification, and proof of liability coverage, all expiring on 31 March each year. We hold those dates and will not let a booking be assigned to a guide or outfitter whose registration or insurance has lapsed.
What about cancellations and weather?
Your cancellation terms are your terms — we enforce them rather than setting them. Deposit forfeiture windows, transfer-to-next-season rules, and weather clauses are written into the package once and applied automatically, so the awkward conversation in October is a policy rather than a negotiation.
Can I run hunts on ground I don't own?
That is the normal case, and it is where the platform earns its keep. A guided hunt on leased or permitted ground has three parties with three different interests — you, the landowner, and the client. Putting the access agreement, the waiver, the booking, and all three payouts on the same record is the difference between a clean season and a spreadsheet argument.
I only run a handful of hunts a year. Is this overkill?
Probably, until you are running enough that deposits, balances, and guide splits stop fitting in your head. There is no subscription, so nothing is lost by having a profile ready — the 10% only applies to bookings that actually go through the platform.
Guide and outfitter tools ship Q1 2027
Get your operation on the list.
Tell us what you run — species, camps, guides, and the ground you run on — and you're first through when outfitter tools open in Q1 2027. They touch registration rules that differ in every state, and getting those wrong puts your license at risk, not ours. So they land when they're right.